top of page

PRIVACY POLICY

Privacy Policy

​

1. Purpose of This Notice

This notice describes how Daykin Scott Accountants LTD (also trading as Daykin Scott Chartered Accountants) collects and uses personal data in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act, and other relevant UK data protection legislation.

​

2. About Us

We are Daykin Scott Accountants LTD, a company registered in England and Wales under company number 16007967, with our registered office at Stirchley House, 21 Reddicap Trading Estate, Sutton Coldfield, West Midlands, B75 7BU. We are regulated by the Association of Chartered Certified Accountants (ACCA), Association of Accounting Technicians (AAT), and Chartered Institute of Taxation (CTA).

​

For the purposes of data protection law, we are the “data controller,” meaning we are responsible for determining how and why we process your personal data.

​

3. What Information We Collect

We collect various types of data, including but not limited to:

  • Personal details such as your name, address, date of birth, National Insurance number, taxpayer reference, and contact details.

  • Payroll and accounting data, identification documents such as passport or driving license, and utility bills.

  • Technical information such as your IP address, browser type, and interaction data through the use of cookies (see more under the "Cookies" section).

  • Information from third-party sources such as Companies House, public registers, and telemarketing companies.

​

4. Legal Grounds for Processing Data

We process personal data under the following legal bases:

  • To fulfil our contractual obligations.

  • To comply with legal obligations (e.g., MLR 2017).

  • For legitimate business interests, such as marketing and improving our services.

  • With your consent for specific purposes, such as marketing communications.

​

5. Data Retention

We retain personal data for a period of 6 years, as required by our regulatory and legal obligations. After this period, data will be securely deleted unless longer retention is required by law.

​

6. Data Sharing

We may share your data with the following parties where necessary:

​

  • HMRC

  • Subcontractors

  • Professional indemnity insurers

  • IT/cloud service providers

  • Legal and regulatory bodies

​

We ensure that all third-party service providers comply with data protection standards.

​

7. Data Security

We store personal data on secure CRM systems, encrypted computers, and cloud services such as Google Drive. We take commercially reasonable steps to protect your data, in compliance with GDPR requirements.

​

8. Client Rights

Under the GDPR, you have the following rights regarding your personal data:

​

  • Access: You can request details of the personal data we hold about you.

  • Correction: You can ask us to correct any inaccurate or incomplete information.

  • Erasure: You can request that we delete your personal data.

  • Restriction: You can ask us to suspend processing of your data in certain circumstances.

  • Data Portability: You can request the transfer of your data to another organization.

  • Objection: You can object to the processing of your data, especially for marketing purposes.

​

To exercise any of these rights, please contact us at info@daykinscott.co.uk.

​

9. Marketing Communications

We may use your personal data to send you marketing materials about our services, with your consent. You can opt out of receiving such communications at any time by clicking the "unsubscribe" link in our emails or contacting us at info@daykinscott.co.uk.

​

10. Cookies

We use cookies to enhance your experience on our website and to collect information on how you interact with our services. By continuing to use our website, you consent to the use of cookies. You may choose to disable cookies in your browser settings, but this may affect your ability to use certain features of our website.

​

11. Children’s Data

We do not knowingly collect data from children under the age of 13. If you are a parent or guardian and believe your child has provided us with personal data, please contact us at info@daykinscott.co.uk.

​

12. Data Protection Contact

For any queries or concerns about how we handle your personal data, please contact Daniel Scott, our Data Protection Point of Contact, at info@daykinscott.co.uk.

​

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk/concerns

​

bottom of page